GOVERNMENT OF LESOTHO JOBS – DEADLINE 3 JULY 2017


TERMS OF REFERENCE FOR FLEET MANAGER

BACKGROUND
The Government of Lesotho (GOL) owned vehicle fleet and maintenance workshops and operated the latter as Plant and Vehicle Pool Services

(PVPS). In 1995 GOL embarked on a Privatisation and Private Sector Development Programme which included the privatisation of PVPS. The divestiture process of PVPS started in 1998. In 2002, GOL procured the services of Imperial Fleet Services (“IFS�) through international competitive bidding process to provide and manage the Government vehicle fleet. The GOL further, as part of the above privatisation process, leased its maintenance workshops (the main site in Maseru and the others spread across the country in Leribe, Mohale’s Hoek, Qacha’s Nek, Thaba Tseka and

Mokhotlong) to IFS. Subsequent to IFS, Avis was awarded the contract to provide vehicle fleet and management services to the GOL in 2007. This contract was terminated in September 2015 and subsequently Proposal

Bidvest Bank Limited was engaged to provide GOL with fleet under short term hire contract for initial period of 6 months which was subsequently extended by eight (8) months to present. GOL is in the process of terminating this contract with the existing service provider.

OBJECTIVE
The aim of GOL is to establish a Fleet Management Unit (FMU) within the Ministry of Finance which will manage vehicle fleet for the Government. In the interim the Government will procure and manage (outsource) Basotho vehicles on short-term hire basis.

SCOPE OF WORK
The Government intends to procure the services of a Fleet Expert who will assist GOL with the following:

a. Manage the FMU and impart knowledge and skills to the Fleet Management Unit Personnel.

b. Assist GOL in developing transport policy;

c. Assist GOL in procuring fleet management system;

d. Conduct Government Fleet Management/ownership options analysis study;

e. Business planning and budget monitoring/planning;

f. Customer relationship management;

g. Policy and procedure setting;

h. Vehicle Fleet Management including insurance ;

i. Vehicle Fleet maintenance management;

j. Supplier management;

k. Performance monitoring and reporting;

l. Fuel monitoring and reporting;

m. Reconciliation of payments against bills;

n. Fleet user advocacy; and

o. Any other related activities that may be assigned from time to time.

SKILLS AND CAPABILITIES
The Fleet Manager must have a Masters degree in Logistics and Fleet

Management and at least two (2) years’ experience in undertaking similar assignments at a managerial level.

OR

Degree in Logistics and Fleet Management and at least five (5) years’ experience in undertaking similar assignments at a managerial level.

The incumbent must have excellent organisational and communication skills.

The incumbent must have an excellent analytical and document drafting skills.

The proposal must include the full profile of the Fleet Manager.

The consultant must have the professional personnel with the experience and expertise described in the following section.

The proposal must include full details of applicants, signed detailed

CVs of all personnel, no longer than 3 pages each, must be submitted with the proposal document. Failure to adhere to this will invalidate the proposal.

The incumbent must be knowledgeable and experienced in the following areas:
 Fleet Management

 Contract Management

 Process Engineering

 Monitoring and Evaluation

 Requisite computer literacy

The consultant will report to the Manager- Contracts Management Unit (CMU).

WORK PLAN AND TIMEFRAME
A detailed work plan of the Fleet Manager showing all activities and milestones must be developed in the first week of the assignment. The work plan must include time and resource allocation matrix showing work allocation for each task.

REQUIREMENTS AND PRE-REQUISITES
Tenderer is expected to provide:

a. Correct number of responses (one original and four copies).

b. 3 reference letters confirming experience in similar sized project

c. Copy of valid Traders license certified at source

d. Copy of valid Tax Clearance certified at source

SUBMISSION OF BIDS/ PROPOSALS AND OPENING:
All Tenderers should deposit one original and four copies of the bids and be deposited in the tender box at finance House, 3rd Floor, Government

Complex not later than 20th June, 2017 on or before 1200hrs. Tenders will be opened in the presence of bidders or their representatives who choose to attend at 1430hrs on the same day (20th June, 2017) at 3rd Floor, Ministry of Finance Tender Board Room

Tenders should be clearly marked “Tender for the procurement of Fleet Specialist services�
8. EVALUATION CRITERIA

Evaluation of bids will be carried out using the following criteria

Criteria Score

Qualifications and skills 30

Capacity building and skills transfer 20

Project management 15

Track record and experience 25

3 Client reference letters 10

TIMING
a. The Fleet Manager will assume duties from the 3rd July, 2017.
b. The assignment must be completed within a period of nine months i.e. 31st March 2018.

CONTACTS
Bidders must contact the following person for clarification:

Mr Motolo Mandoro

E-mail: mmandoro@gmail.com

Tel: 2231 5318/59465929

Room: 3035

Ms ‘Mathabo Mphale

E-mail: msmphale@gmail.com Tel: 2231 4367/58854884
Room: 3004

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JOBS IN MASERU AT Catholic Relief Services (CRS)


Catholic Relief Services (CRS) is motivated by the Gospel of Jesus Christ to cherish, preserve and uphold the sacredness and dignity of all human life. CRS has been operating in Lesotho since 2003, helping alleviate the suffering of the needy in different areas such HIV & AIDS, OVC, Youth empowerment, ECD, agriculture and microfinance. To achieve all these CRS works with local partners of different capacities for complementarity.

Finance Manager

Job Summary:

You ensure a high level of resource stewardship, strict financial accountability and financial risk management while ensuring the effectiveness and robustness of the Lesotho Country Program (CP) and relevant partners’ financial management systems, processes, and practices in support of high-quality programs serving the poor and vulnerable. You anticipate and manage financial management services needs and delivery challenges, and identify and implement improvement solutions, as needed, to minimize CP and partners’ exposure to financial risk.

Job Responsibilities:

Develop and manage financial processes in accordance with policies and provide proactive service delivery, advice, and support to managers, staff, and sub-recipients in relation to managing the whole project cycle (Design, Start-up, Implementation, Close-out), ensuring efficiency and compliance with CRS’ policies and procedures, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements.
Provide direction and coordination of effective budget development and management (Annual Program Plans and project budgets), ensuring accuracy and consistency of financial data and safeguarding of resources.
Ensure integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting. Oversee maintenance of supporting documentation for a reliable and easy to follow audit trail.
Lead the preparation of accurate financial data, analysis and projections and support the Senior Management Team and Program/Project Managers in interpreting data for decision-making and effectively managing financial risks.
Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
Oversee the performance of accurate reporting procedures and timely submission of reports to relevant stakeholders (CP managers, Regional Office, HQ/Finance, donors, local government entities).
Lead assessment of staff and sub-recipients’ financial management capacity, ensure capacity strengthening on finance policies and regulations, as needed, and monitor and measure impact.
Lead efforts to close audit financial management findings in a timely and sustainable way.

Typical Background, Experience & Requirements:

Education and Experience

Master’s degree in Accounting, Finance or a related field, or MBA with a focus on Accounting preferred, or equivalent relevant experience and Bachelor’s degree. A professional certification in Accounting or a related field highly preferred.
Minimum of five years’ experience in a similar position, preferably with an International NGO. Knowledge of the relevant public donors’ regulations highly preferred
Substantial budgeting, budget/expense analysis, and accounting experience.
Knowledge of local law in the area of taxation and local regulatory reporting procedures.
Staff management experience.
Strong experience in presenting and facilitating on financial management topics.
Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications. Knowledge of SunSystems financial accounting package or similar financial reporting software highly preferred

Personal Skills

Excellent analytical skills with ability to make sound judgment and decisions
Very good planning, monitoring and organizational skills
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Proactive, resourceful, solutions oriented and results-oriented
Ability to work collaboratively

Travel Required: International and local travel about 10% of the time.

Key Working Relationships:

Supervisory: 2 Senior Accountants and 5 Accountants.

Internal: Country Representative, Finance staff, SMT, Head of programming and Program Managers, Regional Finance Officer, Finance/HQ, Audit

External:  Partners, Donors, banks and local service providers,

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

Serves with Integrity: Manifests CRS mission, values, and guiding principles to help improve the lives of the poor, vulnerable, and voiceless.
Models Stewardship: Makes responsible and efficient use of time, talent, money, assets, and natural resources to achieve plans and goals.
Cultivates Constructive Relationships: Builds and maintains mutually beneficial relationships through solidarity.
Promotes Learning: Builds the capacity of self, staff and partners to continue learning and innovating to better fulfill our mission.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Interested candidates should request an application form and send back with CV’s to ls_hr@global.crs.org on or before 12pm on 2 June 2017

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